Overview
Eligibility
Focus areas
Application process
Progress reports
Document downloads
Important dates
Grant FAQ

Application process

Impact Austin has a four-phase grant application process:

1. Submit Letter of Inquiry:  Each applicant must submit a Letter of Inquiry using Impact Austin’s online grants management system at www.ctkodm.com/impactaustin.  Log on using the user ID “info” and the password “grants.”  Once logged on, follow the instructions on the main page to complete a profile for your organization and submit your LOI. Click HERE for information on application deadlines and other key dates in our grant cycle.  Impact Austin members participating on Focus Area Committees review all of the submitted Letters of Inquiry and, on or before the end of January, invite certain organizations to complete a grant application.

A worksheet to help you prepare for the Letter of Inquiry may be downloaded in the following versions: 

Download letter of inquiry worksheet (MS Word version)
Download letter of inquiry worksheet (Adobe Acrobat version)

Please review the worksheet first and follow the instructions there. When you’re ready to submit your Letter of Inquiry using our online form, click on the following link:
www.ctkodm.com/impactaustin 
User ID: “info”
Password “grants”

Impact Austin reserves the right to reject a Letter of Inquiry for any reason, including a missed deadline or incomplete information. See the Letter of Inquiry worksheet for details.

2. Complete and submit grant application: Each organization invited by Impact Austin to complete a grant application must submit its application including all attachments via our online grants management system at www.ctkodm.com/impactaustin.  Log on using the user ID “info” and the password “grants,” and select “Grant Application” from your menu options.

GRANTS APPLICATION DEADLINE: Click HERE for the grant application deadline and other important dates in our grant cycle.

You will receive acknowledgement of receipt of your application within one week. By mid-April, Impact Austin Focus Area Committees will select three to four semifinalists in each of the five focus areas.

Impact Austin requires a standardized grant application and a number of required documents, including, but not limited to:

• Statement of Financial Condition (Balance Sheet)
• Prior Year Annual Budget
• Current Year Annual Budget
• Project Budget
• Proof of 501(c)3 status
• Most recent 990 filing

For an overview of the full grant application and the required attachments, see the Grant Application Overview by clicking HERE.  The overview will help you assess your readiness to participate in our process and if so, begin collecting the information which will be required. 

Download grant application overview (MS Word version)
Download grant application overview (Adobe Acrobat version)

Impact Austin reserves the right to reject a grant application for any reason, including a missed deadline or incomplete information. See the grant application overview for details.

3. Site visit: Impact Austin will select semifinalists in each of the five focus areas and conduct site visits between specifically designated dates in April.  Click HERE for site visit dates and other important dates in our grant cycle.

The objective of the site visit is to complete a general due diligence review and to investigate and resolve any remaining questions regarding the organization or the proposed program or project. Site visits require approximately two hours of dedicated time, and we require the participation of the executive director, the program manager, a board member and a financial representative. An agenda and interview schedule will be established prior to the visit. 

We provide an overview of the site visit process in the following versions:

Site visit overview (MS Word version)
Site visit overview (Adobe Acrobat version)

By early May of each grant cycle, Impact Austin Focus Area Committees will select two finalists in each of the five focus areas.   Click HERE for the exact date as well as other important dates in our grant cycle.

4. Attend Annual Meeting in June: We e-mail information about each finalist to every Impact Austin member before voting takes place at our annual meeting. We also invite representatives from each of the finalist organizations to make a five-minute presentation to the membership regarding your organization and the proposed program or project.  Impact Austin’s members then vote for one finalist in each focus area, with the majority deciding the grant recipients. Click HERE for the date of this year’s annual meeting.

Terms of grant acceptance form: Prior to receiving the grant money, the grant recipient must execute a terms of grant document substantially similar to the sample terms of grant, which can be downloaded in the following versions:

Impact Austin Terms of Grant (MS Word version)
Impact Austin Terms of Grant (Adobe Acrobat version)

Click here to download Adobe Acrobat Reader free of charge.